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Administrative Paperwork Handling for Each CYSL Game
U10 through U19 Age Groups


Before the Game

Rosters

- For each game, for all age groups, you need to have 2 approved/signed rosters with you for the ref.
 
- Rosters must be signed by the coach.  Rosters must also be signed by CYSL and by DYSA Registrars for U12 and U14 teams; only by DYSA Registrar for U10 teams. 
 
- No handwritten names, no scratchouts, etc. 
 
- (Make enough copies of the signed rosters at the start of the season to cover you for the entire season, and keep the supply with you in your game equipment bag.) 

- Have one asst coach give both copies to referees (while other coach is running warmups)


- Referees will use your roster as part of the team check-in process.

 

Passcards

- U12 #1 and U14 #1 teams require passcards.  All U16 and U19 teams require passcards.  No other teams in any age group require passcards.

- You the coach (or asst coach) should hand each player their own passcard just before referee starts checkin process for your team. 
 
- Each player needs to hand referee their passcard as they are checked in by Ref.

- Some referees will return passcards to you the coach immediately after team is checked in. 

- More often (and technically more correct), Ref may choose to hold all passcards until game is over.

- In this case - DO NOT forget to retrieve all passcards from referee at end of game.  This is WICKED important! 
(Trying to track down passcards after you have left the field is complicated.  And if you do not get them back, your players cannot play in a game until they get it back!)

- Players or coaches who receive a red card in a game will have their passcard retained by referee for further disciplinary proceedings by CYSL.


After The Game

Rosters

- At the end of the game, after the handshakes, coaches and refs should verbally confirm the game score.  Resolve any differences then and there.  It is nearly impossible to reconcile a score difference after any significant time has passed.

- Ref will sign and write game scores on your team's copies of the roster and on the opposing team rosters.

- Ref will keep one of each team's roster with scores on it.  They will submit their game report/score to CYSL from this roster.

- Each team's coach will get one copy of the opposing team's roster. 


- Check that the score is written clearly on the bottom of the roster by the Referee. 

- Ensure you are in agreement with ref and with opposing coach on final score before leaving the field.  Again -- Resolve any differences then and there.  It is nearly impossible to reconcile a score difference after any significant time has passed.

- This roster is your record of the game score.  It is also your record of the other teams' roster submitted for that game. 

- Retain this roster (and those from all games) until the end of the season in the event that any player eligibility questions arise down the road, or that game score reporting discrepancies need to be resolved.

- Report your score immediately to your AGC.  Score reporting procedure is here

- Best practice is: Before leaving the field, email your score to your AGC. Do it as you review the referee's score report on the opponent roster you receive at the end of the game.


Passcards

- Make sure to get passcards back from the ref before you or the ref leaves the field. Again -- This is WICKED important! 
(Trying to track down passcards after you have left the field is complicated.  And if you do not get them back, your players cannot play in a game until they get it back!)